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Provincial Gazette for North West No. 7928, 21 August 2018, Vol 261, Page 7

20180821 - Provincial Gazette for North West No 7928 of 21-August-2018, Volume 261, page 7

Page	7 of 32
Gazette	Provincial Gazettes (North West), No 7928, from 21 August, 2018

PROVINSIALE KOERANT,  21 AUGUSTUS 2018                     No. 7928    7

GOVERNMENT PRINTING WORKS - BUSINESS RULES

9.   The electronic Adobe form will be taken as the primary source for the notice information to be published.
                       Instructions that are on the email body or covering letter that contradicts the notice form content will not  be
                       considered. The information submitted on the electronic Adobe form will be published as-is.

10.   To avoid duplicated publication of the same notice and double billing, Please submit your notice ONLY
                       ONCE.

11.   Notices brought to  GPW by “walk-in” customers on electronic media can only be submitted in Adobe
                       electronic form format. All “walk-in” customers with notices that are not on electronic Adobe forms will be
                       routed to the Contact Centre where they will be assisted to complete the forms in the required format.

12.   Should a customer submit a bulk submission of hard copy notices delivered by a messenger on behalf
                       of any organisation e.g. newspaper publisher,  the messenger will be referred back to the sender as the
                       submission does not adhere to the submission rules.

QuoTATions

13.   Quotations are valid until the next tariff change.

13.1.  Take note: GPW’s annual tariff increase takes place on 1 April therefore any quotations issued,
                           accepted and submitted for publication up to 31 March will keep the old tariff.  For notices to be
                           published from 1 April, a quotation must be obtained from GPW with the new tariffs. Where a tariff
                           increase is implemented during the year, GPW endeavours to provide customers with 30 days’ notice
                           of such changes.

14.   Each quotation has a unique number.

15.   Form Content notices must be emailed to the eGazette Contact Centre for a quotation.

15.1.  The Adobe form supplied is uploaded by the Contact Centre Agent and the system automatically
                           calculates the cost of your notice based on the layout/format of the content supplied.

15.2.  It is critical that these  Adobe Forms are completed correctly and adhere to the guidelines as
                           stipulated by GPW.

16.   APPLICABLE ONLY TO GPW ACCOUNT HOLDERS:

16.1.  GPW Account Customers must provide a valid GPW account number to obtain a quotation.

16.2.  Accounts for GPW account customers must be active with sufficient credit to transact with GPW to
                           submit notices.

16.2.1.  If you are unsure about or need to resolve the status of your account, please contact the
                                   GPW Finance Department prior to submitting your notices. (If the account status is not
                                   resolved prior to submission of your notice, the notice will be failed during the process).

17.   APPLICABLE ONLY TO CASH CUSTOMERS:

17.1.  Cash customers doing bulk payments must use a single email address in order to use the same
                           proof of payment for submitting multiple notices.

18.   The responsibility lies with you, the customer, to ensure that the payment made for your notice(s) to be
                       published is sufficient to cover the cost of the notice(s).
                  19.   Each quotation will be associated with one proof of payment / purchase order / cash receipt.

19.1.  This means that the quotation number can only be used once to make a payment.

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