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Provincial Gazette for North West No. 7928, 21 August 2018, Vol 261, Page 7
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Provincial Gazettes (North West)
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7928
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PROVINSIALE KOERANT, 21 AUGUSTUS 2018 No. 7928 7 GOVERNMENT PRINTING WORKS - BUSINESS RULES 9. The electronic Adobe form will be taken as the primary source for the notice information to be published. Instructions that are on the email body or covering letter that contradicts the notice form content will not be considered. The information submitted on the electronic Adobe form will be published as-is. 10. To avoid duplicated publication of the same notice and double billing, Please submit your notice ONLY ONCE. 11. Notices brought to GPW by “walk-in” customers on electronic media can only be submitted in Adobe electronic form format. All “walk-in” customers with notices that are not on electronic Adobe forms will be routed to the Contact Centre where they will be assisted to complete the forms in the required format. 12. Should a customer submit a bulk submission of hard copy notices delivered by a messenger on behalf of any organisation e.g. newspaper publisher, the messenger will be referred back to the sender as the submission does not adhere to the submission rules. QuoTATions 13. Quotations are valid until the next tariff change. 13.1. Take note: GPW’s annual tariff increase takes place on 1 April therefore any quotations issued, accepted and submitted for publication up to 31 March will keep the old tariff. For notices to be published from 1 April, a quotation must be obtained from GPW with the new tariffs. Where a tariff increase is implemented during the year, GPW endeavours to provide customers with 30 days’ notice of such changes. 14. Each quotation has a unique number. 15. Form Content notices must be emailed to the eGazette Contact Centre for a quotation. 15.1. The Adobe form supplied is uploaded by the Contact Centre Agent and the system automatically calculates the cost of your notice based on the layout/format of the content supplied. 15.2. It is critical that these Adobe Forms are completed correctly and adhere to the guidelines as stipulated by GPW. 16. APPLICABLE ONLY TO GPW ACCOUNT HOLDERS: 16.1. GPW Account Customers must provide a valid GPW account number to obtain a quotation. 16.2. Accounts for GPW account customers must be active with sufficient credit to transact with GPW to submit notices. 16.2.1. If you are unsure about or need to resolve the status of your account, please contact the GPW Finance Department prior to submitting your notices. (If the account status is not resolved prior to submission of your notice, the notice will be failed during the process). 17. APPLICABLE ONLY TO CASH CUSTOMERS: 17.1. Cash customers doing bulk payments must use a single email address in order to use the same proof of payment for submitting multiple notices. 18. The responsibility lies with you, the customer, to ensure that the payment made for your notice(s) to be published is sufficient to cover the cost of the notice(s). 19. Each quotation will be associated with one proof of payment / purchase order / cash receipt. 19.1. This means that the quotation number can only be used once to make a payment.
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